Upcoming events

    • 18 May 2016
    • 21 May 2016
    • Oklahoma City, OK
    2016 Annual Meeting
    Society of Southwest Archivists
    May 18-21, 2016
    Oklahoma City, OK
    Renaissance Convention Center Hotel & Spa   

    Call for Sponsors & Exhibitors


    Interested in exhibiting at the conference and/or sponsoring an event or session? Contact Sponsorships Coordinator, Nathan Gerth for more information [ngerth@ou.edu]

    Deadline: April 8, 2016

    Meeting Details


    For more information about the meeting and OKC, visit our meeting page.     


    Register separately for Pre-Conference Workshops held May 18th. 


    Renaissance hotel rooms are only $139 per night for up to four people. Reserve today!   


    *UPDATE* The conference hotel block is full and we are working to reserve more rooms. There are rooms at the same rate available at Marriott Courtyard (also convenient to the Convention Center). Please follow this link  to make a reservation or call 1-888-236-2427 use the code: SOAC



    Local Arrangements Co-Chairs

    Christina Wolf, Oklahoma City University

    Jennifer Day, The City of Oklahoma City

    • 18 May 2016
    • 9:00 AM - 4:00 PM
    • Oklahoma City, Oklahoma
    • 12

    Date: Wednesday, May 18  [in conjunction with the 2016 Annual Meeting]

    Time: 9.00 am - 4.00 pm (lunch on your own, 12-1)

    Cost: $100.00

    Location: St. Paul’s Cathedral, Boardroom, 127 NW 7th St.

    Trainer: Rebecca Elder

    Description: An emergency preparedness plan is a crucial document for any collecting institution, yet they are often not in place because the writing seems like such a large and complex task. In this day long workshop, we will break down the components of emergency planning and show you how to write your own plan. We will also discuss disaster response and allow you to practice handling wet archival materials in a mock salvage exercise. You will leave equipped to safeguard your own collections against disasters large and small.


    • 18 May 2016
    • 9:00 AM - 5:00 PM
    • Oklahoma City, Oklahoma
    • 21

    You must go to this URL to Register for this event.  Payment is completely separate from SSA:


    This registration is only for a headcount of attendees, not actual registration and payment for the class.

    Preserving Digital Archives #1646

    Wed, May 18, 2016
    [in conjunction with the]

    Society of Southwest Archivists Annual Meeting
    Oklahoma City, OK

    Early-Bird Registration Deadline: April 18, 2016

    Course Description

    How do you start a digital preservation program? This course is designed to help practitioners move from understanding the core vocabulary, standards, and best practices of digital preservation toward program planning, policy development, and systems evaluation. Through presentation, discussion, and hands-on exercises, the course will build on core concepts; explore organizational aspects of digital preservation; introduce tools and standards for technical and preservation metadata; and examine factors to consider in evaluating and selecting digital preservation systems.

    • 18 May 2016
    • 1:00 PM - 5:00 PM
    • Oklahoma City, Oklahoma
    • 5

    Date: Wednesday, May 18 [in conjunction with the 2016 Annual Meeting]

    Time:  1.00-5.00 pm

    Cost: $50.00

    Location: SSA Conference Hotel

    Trainer: Jessica Lacher-Feldman

    Description: Get practical training and theoretical knowledge of developing an exhibit in a special collections setting from the initial idea through planning, exhibiting, and beyond…. Create discussion and collaboration beyond the archives—by advertising and marketing the exhibit, outreach and education, adding impact through the development of related events, working with the media to publicize your event, reaching a broader audience, and developing a digital component to the exhibit. Also included are practical tips on the use of readily-available materials to create a professional, informative, and attractive exhibit without compromising the source.

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